Need To Plan A Work Celebration? Your Checklist Must Include Finding Corporate Event Venues

If you’re in charge of planning a work celebration, you know there are a lot of things that need to be considered. Many businesses choose to hire a professional event planner to take the bulk of the responsibility off of someone in-house, but if you’re trying to cut costs, this might not be within your budget. To make the entire planning process easier, make sure to follow a checklist of all the tasks that need to be completed. Starting with your budget, creating an activity timeline, finding the right corporate event venues, and then determining what foods and beverages will be available should all be a part of your checklist.

Why Your Budget Must Be Determined First

Your budget is the first thing that needs to be figured. Without a budget you won’t have any idea of what you can — and cannot — include in your celebration. Don’t forget to include things like your activity costs, how much you can allot for your venue, giveaways, entertainment and food and drinks for all your employees.

Create A Timeline Of What You Need To Accomplish

In many cases, fun workplace events are often infused with a meeting or two. If you have a specific agenda, make sure that you have a timeline of when the meeting will end and when the fun begins. Try to stick to this agenda as closely as possible, but don’t worry too much if your schedule gets off by a few minutes. Consider building a little extra time into your schedule to account for delays or to give your employees a break to grab a drink or use the restroom. Scheduling them too tightly can make them seem like they’re at work instead of having fun at an off-site venue.

Looking For The Right Corporate Event Venues

Depending on where you live, you may have a number of different corporate event venues available. Before you choose one, make sure you know what type of celebration you want to have. Are you looking for a fun and casual employee appreciation day or is your party going to be black tie? If you’re not sure what type of event you want to have, consider asking the corporate event venues for ideas. Oftentimes, these venues have a number of ideas already in place, which can help ensure that your planning process goes smoothly.

Remember To Plan A Menu

If your function is going to last all day, you’ll need to make sure that you have a plan for what your employees are going to eat and drink. Consider having coffee, tea, water and sodas available all day long with a scheduled time for lunch. If you can, choose a venue that has a cafĂ© or restaurant attached so that you won’t have to go out for lunch. This can also reduce another step in the planning process, thereby reducing your workload.

As long as you approach your celebration the right way, you won’t need to rely on a professional planner. Instead of hiring a dedicated planner, look for corporate event venues that can provide you with the experience of a planner included in the rental cost of the venue.

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