Whether it is a small or big business, most acknowledge the fact that efficiency is of utmost importance. A break down in business efficiency would only result to financial losses. A very common victim of inefficiency is the shipping methods a business employs, and there are some common problems that can directly cause shipping delays. Listed below are a few reminders that can help avoid those unwanted delays.
1. Clear paths of communication
Sooner or later, communication difficulties will arise in the workplace. Establishing an effective chain of command and line of communication is essential in making sure all involved in the project are knowledgeable of what they are expected to contribute at all times. When any member of the shipping process is unsure of their role, expect the shipping process to slow or even bog down. All your employees should be kept well-informed of their roles and responsibilities.
2. Address System Delays Promptly
All companies employ a certain shipping system. In the event that any single part of their system slows down, delays are surely to be expected. It is crucial to resolve any system malfunctions at the soonest possible time, otherwise the whole shipping process will be derailed, causing more errors and delays.
3. Avoid Supply Shortages
Another problem than needs be addressed immediately is when there’s a shortage in supply. If not taken care of right away, supply shortages can cause the shipping process to stall. Make sure your company has the more than enough supplies to meet orders and fast track shipments, and never wait for your supplies to dwindle to alarming levels, otherwise expect your shipping activities to experience chronic errors and delays. Average the monthly supply usage and maintain supplies in stock to keep shortages at bay.
4. Managing Delays
If a delay is unavoidable, always having a plan B to fix the delay will always pay off in spades. The alternative course of action should always be well-communicated to all the members involved. This will make sure that severe delays will be avoided, no one will be waiting around to be told what to do next, and everyone should be able to execute plan B easily as shifting gears in a car.
5. Choose the Right Shipping Method
If your shipment is lower than 40 kg, it is ideal to use a carrier service such as FedEx or DHL. These companies offer pick-up from the supplier’s place, manage local customs clearance process and deliver the goods to your customers in around 3 days. If your goods are more than 40 kg but less than 250 kg, it is ideal to use air freight consolidation service and hire a freight forwarding expert. If the shipment is expected soon, and is more than 2 cubic meters or more than 335 kg, you can choose sea freight instead of LTL (Less than container load )shipping with shipment time of about four weeks.
Your customers expect their shipment will be delivered as agreed upon, and being able to meet and even go beyond their expectations, will ensure a profitable future for your business organization. Following these straightforward, very simple reminders can effectively stop fatal shipping delays and errors.